August 16, 2000

West Goshen Township
Parks and Recreation Board Meeting
August 16, 2000

Minutes

Attending: Bob Cifone, Michael Pillagalli, Jennifer Grey-Rice, Ed Smith and Joe Waters

Township Representatives: Kathy Hahn, Ken Lehr, Al Roth and Kent Wise

Friends of the Park: Kelly Cifone, Peggy Niemeyer and Holly Niemeyer

Meeting called to Order: 7:08 PM by Joe Waters

After a review of the minutes submitted for the July 19, 2000 meeting, a motion was made by Michael Pillagalli to accept the minutes as submitted. The motion was second by Jennifer Grey-Rice and passed.

The Financial Report dated July 31, 2000 was reviewed. There were no questions of comments pertaining to the Financial Report.

Parks: Kent Wise reported that the crews are busy cutting the grass, spreading mulch and maintaining the ball fields at the Township Parks. The trashcans at the Community Park are currently being painted in preparation for Community Day. The new picnic tables (5 tables with umbrellas, 6 regular tables and 6 tables with attached benches) have arrived from Camp Hill. The new picnic tables will be located in the grassy area behind the amphitheater seats and should be available for Community Day. Al Roth indicated that he liked the location of the new picnic tables and stated that they would provide "prime" seating for the Summer Concert Series. Plans call of the installation of pavers under the new picnic tables sometime over the winter. Kent Wise indicated that he would be taking the umbrella stands to Miller Welding to create supports that will allow the umbrellas to be used stand-alone without the picnic tables. The installation of the new playground equipment at Hamlet Crest is currently underway. Once this work is complete, the crews will begin installing the new equipment at South Concord and Richard C. Cloud parks. Kent Wise stated that it would take about 1 week to complete the work for each park. Kent Wise reported that he would lose his summer help by the end of the week of August 21^st and informed that a new full time parks employee (Thomas Ward) has been hired. Joe Waters asked if Kent Wise could build "shoots" using stakes and yellow caution tape to help control/organize the waiting lines for the 4 inflatable rides that will be available on Community Day.

Recreation: Al Roth reported that the very successful year 2000 Summer Camp program ended on August 11^th. A full report on the 2000 Summer Camp program will be distributed at the September Park and Recreational Board meeting. Joe Waters asked Al Roth to check to see if any of the Summer Camp councilors would be available to help staff the 4 inflatable rides on Community Day.

Friends of the Park: Kelly Cifone reported that fund raising efforts are going well. At this time, the Friends have raised the funding required to cover the entire cost of the Summer Concert Series as well as the cost of the 4 inflatable rides for Community Day. The Friends are finishing up their preparation work for Community Day. Kelly Cifone indicated that the Friends are looking to receive $150.00 refund from Jim Mobile, the soundman for the "Kaya" concert. The Friends are still looking for baby food jars to support the sand art craft scheduled for Community Day. Kelly Cifone distributed a list of businesses that donated prizes for last year's Community Day and asked if each member of the Park and Recreation Board could contact 5 of the businesses from the list to solicit gifts/prizes for this year's event. Kathy Hahn indicated that if additional gifts/prizes are needed, she would be able to print out a list of local businesses from the Township's Sewer and Trash collection database. Kelly Cifone informed that the names of all the businesses that donate gifts/prizes would appear on the program distributed at Community Day. Finally, the members of the Park and Recreation Board unanimously recommended sending a basket of fruit to Pat Kelly who is currently under the weather.

Old Business: Ken Lehr reporting on the Summer Concert Series informed that 3 of the 5 concerts performed to date had to be moved indoors due to the weather. The Friends loose their share of the revenue generated from soda sales at the concession stand when the concerts are moved indoors. Information on the Summer Concert Series is listed below:

Date	Theme	Featured Performers	Location	Attendance
June 18th	Children's Night Out	Makin' Music	Fugett	130
July 2nd	Reggae	Kaya	Community Park	450
July 16th	Swing with Me	City Rhythm Orchestra	Township Building	150
July 30th	Irish Rock	Blackthorn	Community Park	1000
August 13th	Viva la Musica Latina	Sabroso	Fugett	200
August 27th	Country-Western	Country Joe and the Honky Tonk Heroes	Community Park	225

Ken Lehr discussed the possibility of having "Blackthorn" perform at the 2001 Community Day. Ken Lehr indicated that he would like to have the Summer Concert Series sub-committee meet soon to start the planning process for next year. Ken Lehr asked Kent Wise for access to the letter sign at the Community Park so he can post a message to inform Summer Concert series patrons when concerts have to be moved indoors due to the weather. The final concert for the 2000 Summer Concert Series is scheduled for August 27^th featuring Country Joe and the Honky Tonk Heros.

Joe Waters reporting on Community Day reviewed the proposed locations for the Crafters, Inflatable Rides, Pony Rides, Home Run Derby, Pepsi Truck, Outback Steakhouse Truck, Fire Truck, Ambulance and Veterans Antique Vehicles with the members of the Park Board. Kent Wise indicated that he would like to close off the entrance to the amphitheater in order to give the Grease Band ample time to set up for their performance. A small section of the amphitheater would be kept open to accommodate the coffee and donuts for the crafters. Ken Lehr expressed concern that closing off the entrance to the amphitheater would limit access to the restroom facilities and the pay phone. Joe Waters stated that someone associated with the Township could take a person to the pay phone in the event of an emergency. The members of the Park Board asked if there is a need to rent portable toilet facilities for Community Day. Peggy Niemeyer asked if Dan Dixon had contacted Brandywine Ice to see if they would be able to supply a cooler and ice for Community Day. Kelly Cifone indicated that someone would need to take charge of getting the coffee and donuts for the crafters. All volunteers are asked to arrive at the Community Park by 9:00 AM to help with preparations for Community Day. The Outback Steakhouse will donate a free lunch to all Community day volunteers. Kelly Cifone indicated that she planed to have a "Money Jug" at various locations to collect donations for the Friends of the Park. Kelly Cifone reported that she would also have a "Money Jug" available for donations at the Grease Band concert. Kent Wise asked if there were plans to have the crafters park at Fern Hill School and use a scuttle bus for transportation to and from the Community Park. Kent Wise asked if the lower parking lot (35 parking spaces) at the Community Park should be reserved for handicap parking, Community Day volunteers and Park Board members. Michael Pillagalli asked if someone from the Township had contacted Wayne Storage and the Ice Line to see if some of their parking capacity could be utilized for Community Day. Peggy Niemeyer asked how the Township planned to collect "Dry Good" donations for the Community Service Council at Community Day and indicated that there will need to be several collections areas available through out the Community Park. Jennifer Grey-Rice asked if it would be possible to have members of the Park Board assist with the collection of donated "Dry Good" items periodically during Community Day. Michael Pillagalli suggested paying some of the Summer Camp junior councilors to help out. Joe Waters asked if Kent Wise and/or the members of his crew would be able to assist with the collection of the donated "Dry Goods". Kent Wise suggested locating containers through out the park to collect the donated "Dry Goods". The donated items would be "bagged" on site and stored in the area next to the concession stand. On the following Monday, the donated items would be delivered to the Community Service Council of Chester County. Members of the Park Board expressed concern that the "Dry Goods" collection containers could be mistaken for trashcans. Joe Waters indicated that he would contact the prison to see if they could provide signs to properly identify the "Dry Goods" collection containers. Joe Waters asked Michael Pillagalli to contact someone from Chester County Hospital (Sharon Pizzi) to see if the Hospital would be able to provide blood pressure screening for the patrons attending Community Day. Finally, Kelly Cifone reported that the Friends have about 1,000 "YoYo" balloons to sell at Community Day.

Michael Pillagalli reporting on Harvest Day informed that he has contacted Phil and Linda Hicks to make arrangements for the use of their Hay Wagon at this year's event. Harvest Day activities will again be held at Coopersmith Park on Sunday, October 29^th from 2:00 PM to 4:00 PM.

Jennifer Grey-Rice reporting on the "Holiday Event" informed that she is working with Kelly Cifone to compile a contact list of groups and/or choirs. Jennifer Grey-Rice indicated there is nothing else to report at this time.

The meeting was adjourned at 7:55 PM. The next meeting is scheduled for September 20^th.

Respectfully Submitted,
Ed Smith



	Copyright 2008, West Goshen Twp.