September 20, 2000

West Goshen Township
Parks and Recreation Board Meeting
September 20, 2000

Minutes

Attending: Les Bair, Bob Cifone, Kathy McDevitt, Dan Dixon, Michael Pillagalli, Jennifer Grey-Rice, Ed Smith and Joe Waters

Township Representatives: Sharon Lynn, Kathy Hahn, Ken Lehr, and Kent Wise

Friends of the Park: Kelly Cifone and Peggy Niemeyer

Meeting called to Order: 7:05 PM by Chairman Dan Dixon

After a review of the minutes submitted for the August 16, 2000 meeting, Kathy Hahn asked to revise the minutes on page 2 within the Friends of the Park section as follows:

"Kathy Hahn indicated that if additional gifts/prizes were needed, she would be able to print out a list of local businesses from the Township's Sewer and Trash bill collection database." A motion was made by Joe Waters to accept the minutes with the revision. The motion was second by Kathy McDevitt and passed.

The Financial Report dated August 31, 2000 was reviewed. There were no questions of comments pertaining to the Financial Report.

Parks: Kent Wise reported that the crews are busy cutting the grass and grooming the baseball fields at the Township Parks. The installation of the new playground equipment at Hamlet Crest has been completed. Kent Wise informed that the crews still need to hand rake and re-seed selected areas at the Hamlet Crest Park. The installation of new playground equipment at Richard C. Cloud Park is underway and should be completed by the end of the week (September 22^nd). Kent Wise reported that he had ordered 100 yards of playground mulch that will be used for the new Playground structure area at Richard C. Cloud Park. Bids to replace 2 of the Township trucks have been awarded to Bayshore and Faulkner. Kent Wise indicated that he plans to begin work on the Township fields as follows:

Top dress, aerate and over-seed the soccer fields at the Community Park.
Top dress the areas around the Amphitheater, the little league field and Flagg field at the Community Park.
Seed selected areas around the Township Building.

Additionally, Kent Wise indicated that he would be obtaining an estimate to repair the damage to Hallowell Field caused by Little League Football. Kent Wise informed that the Township plans to re-due the baseball field at Richard C. Cloud prior to next year. The field will be shut down in mid September and a contractor will be brought in to re-grade the entire field. This would impact any plans by the area little leagues to utilize Richard C. Cloud field for fall baseball. East Side Little League will provide the funds to re-sod the infield. Joe Waters indicated that he had received an inquiry from a Boy Scout to see if the Township had any ideas that would qualify for his Eagle Scout project. Kent Wise indicated that he would try and come up with an idea for the project. Michael Pillagalli suggested having the Boy Scout participate in decorating Coopersmith Park for Harvest Day. Finally, Dan Dixon speaking for the entire Park and Recreation Board offered thanks and appreciation to Kent Wise and his entire crew for the excellent support they provided during and after Community Day to ensure that this year's event was a success.

Recreation: Ken Lehr reporting for Al Roth informed that a full report on the 2000 Summer Camp program will be distributed at the October Park and Recreational Board meeting.

Friends of the Park: Kelly Cifone reported that fund raising efforts raised the funding required to cover the entire cost of the Summer Concert Series as well as the cost of the 4 inflatable rides for Community Day. Kelly Cifone informed that the 59 + volunteers helped Community Day patrons complete 1,300 projects that included 600 sand art crafts. Approximately $4,200.00 in gross revenues was collected from Community Day activities. Out of that figure, the Township will need to reimburse PEPSI $1,300, pay for the Ice used during the event and pay for the crafters food. After all payments are made, the net revenues for the Friends will be about $2,440. Joe Waters stated that this was a very fruitful day for the Friends. Kathy McDevitt informed that the Friends took in $800 from last year's Community Day activities and stated that having the soda truck made a huge difference in revenues. Dan Dixon asked if the Township should consider selling soda tickets next year. Additionally, Dan Dixon stated that the Township will need to make sure there is a sufficient amount of change available for the soda sales. Kelly Cifone informed that the Friends are working with Ken Lehr on "Movie Nights" and had lined up K&G to supply free pizza for the September 24^th presentation of "Antz". Kelly Cifone stated that she would like to see the Friends advertised on the back of the "Movie Nights" flier. Dan Dixon stated that all of the members of the Friends of the Park should be commend- ed for all their efforts in making this year's Community Day a huge success.

Old Business: Ken Lehr reporting on the Summer Concert Series informed that approximately 250 people attend the August 27^th concert featuring Country Joe and the Honk Tonk Heroes. Ken Lehr indicated that he would like to organize a meeting with the Summer Concert sub-committee prior to the October Park Board meeting to begin the planning process for next year. Kelly Cifone stated that she could begin fund raising efforts once the sub-committee decides on the entertainment for next year's Summer Concert Series. Information on the Summer Concert Series is listed below:

Date	Theme	Featured Performers	Location	Attendance
June 18th	Children's Night Out	Makin' Music	Fugett	130
July 2nd	Reggae	Kaya	Community Park	450
July 16th	Swing with Me	City Rhythm Orchestra	Township Building	150
July 30th	Irish Rock	Blackthorn	Community Park	1000
August 13th	Viva la Musica Latina	Sabroso	Fugett	200
August 27th	Country-Western	Country Joe and the Honky Tonk Heroes	Community Park	250

Joe Waters reporting on Community Day informed that the Community Day sub-committee held a follow-up meeting to review what worked and what needs improvement for next year's event. Joe Waters indicated that there were 59 volunteers including community service people that supported this year's event. Joe Waters stated that the year 2000 Community Day was a "Great" event that compared favorably to the opening day ceremony for the Community Park. Sharon Lynn informed that the Township has purchased a "Gator Cart" similar to the one utilized at Community Day. Next year's Community Day event has been tentatively scheduled for Sunday, September 9^th.

Michael Pillagalli reporting on Harvest Day informed that the only task remaining prior to this year's event is to go Lancaster County and purchase the pumpkins. Dan Dixon asked if anyone had contacted Sonny Hicks to see if a second Hay Wagon can be lined-up. At this time, no one from the Township had contacted Sonny Hicks. Kent Wise indicated that he would also need 50 to 60 bails of straw for the Hay Wagons, decorating the pumpkin patch and the scarecrow-making contest. Dan Dixon indicated that he would contact Sonny Hicks to line-up the second Hay Wagon and order the 50 to 60 bails of straw required for this year's event. Kent Wise asked if it would be possible to pick up the Hay Wagon loaded with the required straw on Friday, October 27^th. Kent Wise also requested that the hay wagon should have a seat located in the front similar to the wagon that was used for last year's event. Dan Dixon indicated that he would try to make the appropriate arrangements. Kent Wise informed that he would have to secure a second tractor for the additional Hay Wagon. Dan Dixon indicated that Bob Gilbert has a tractor that could possibly be utilized for Harvest Day. Bob Cifone stated that the Township would be better off renting the additional tractor in the event that there is any damage to the tractor. Michael Pillagalli asked if it would be possible to rent the tractor from Bob Gilbert. Michael Pillagalli informed that the Township plans to serve beverages at this year's event. Harvest Day activities will again be held at Coopersmith Park on Sunday, October 29^th from 2:00 PM to 4:00 PM.

Jennifer Grey-Rice reporting on the "Holiday Event" informed that there is nothing new to report at this time. Ken Lehr indicated that he would like to schedule a meeting with Jennifer Grey-Rice and Kelly Cifone to review the options for the proposed event.

Ken Lehr reporting on "Movie Nights" informed that the Township plans to present movies at the Community Park amphitheater as follows:

Date	Movie	Time
September 24th	"Antz"	7:00 PM
October 7th	"Babe"	7:00 PM
October 21st	"The Nightmare Before Christmas	7:00 PM

K & G will donate pizza for the September 24^th presentation of "Antz". Jennifer Grey-Rice asked how the Township plans to advertise for these events. Ken Lehr indicated that the upcoming movies would be advertised on all of the Township letter signs and fliers advertising "Movie Nights" would be distributed at the local schools. Joe Waters asked if the Township plans to have the Concession Stand open for these events. Ken Lehr stated that he would contact John Leary to make arrangements to have the Concession Stand open.

Ken Lehr reported that the Township is planning to offer bus trips on Saturday, December 2^nd to Madison Square Garden to see "A Christmas Carol" and on Thursday December 14^th to Radio City Music to see the "Rockettes". Advertising for the upcoming bus trips will appear on the back of the "Movie Nights" flier.

Ken Lehr reported that the Township had received letter from the Turks Head Jugglers stating that they enjoyed participating in the 2000 Community Day and indicated that they would like to be part of next year's Community Day festivities.

Ken Lehr reported that the Township had received a letter from Friends of the Park Vice-President Pat Kelly thanking the members of the Park Board for the basket of fruit that was sent to her while she was under the weather.

Sharon Lynn reported that the Board of Supervisors pass along there thanks for all of the effort that went into making the year 2000 Community Day a success. Sharon Lynn informed that she had received positive feedback on the event and indicated the event is getting better each year due in part to the many upgrades to the Community Park. Sharon Lynn offered thanks to the members of the Park and Recreation Board and the Friends of the Park including Kelly Cifone, Holly Niemeyer and Peggy Niemeyer. Sharon Lynn thanked Kent Wise and his crew for the pride they take in their efforts to ensure that West Goshen Township has the finest parks in the county. The annual Community Day celebration dinner will again be held at the Courtyard Inn on Monday, October 2^nd at 5:00 PM.

Sharon Lynn reported that the formal dedication for the Richard C. Cloud field has been scheduled for Monday, October 23^rd at 5:00 PM. Members of the Board of Supervisors and several elected officials plan to be in attendance.

Sharon Lynn reported that there have been problems finding available parking at the Township Building due to the LAFA football games at Hallowell field. Sharon Lynn requested that for the October and November Park and Recreation Board meetings, anyone attending should park in the administrative employee parking area.

Sharon Lynn reported that a Township resident reported that she encountered someone walking 2 dogs without leashes around 5:30 AM at the Community Park. Ken Lehr followed up on the complaint and also encountered the same person. Ken Lehr indicated that he confronted the individual and advised him of the Township policy that requires all dogs to be leashed at the Township Parks. Ken Lehr reported that the individual was rude and abusive when notified of the Township policies. Ken Lehr was able to identify the individual's license number and passed the information to the West Goshen Township Police who were able to determine that the individual as a Township resident. The West Goshen Township Police paid a visit to the individual to inform him that he would no longer be welcome at any of the Township parks if he did not following the Township's rules.

The meeting was adjourned at 7:45 PM. The next meeting is scheduled for October 18^th.

Respectfully Submitted,
Ed Smith



	Copyright 2008, West Goshen Twp.