WEST GOSHEN TOWNSHIP
BOARD OF SUPERVISORS MEETING
October 23, 2002

A regular meeting of the Board of Supervisors of West Goshen Township was called to order by Chairman Dr. Robert S. White at 4:01 p.m. on Wednesday, October 23, 2002, at the West Goshen Township Administration Building. All members were present.  Dr. White opened the meeting with the Pledge of Allegiance to the Flag.

Dr. White opened the floor for public comment. No comments were made.

Sharon Lynn, Township Manager, announced that the Zoning Hearing for West Chester University has been continued to a date certain of Wednesday, October 30^th, at 7:30 p.m., and Thursday, November 21^st, at 7:30 p.m. The applicant is seeking a Special Exception and Variances to construct a School of Music/Performing Arts Center, elevated parking structure, surface parking lot, and utility building on the property located south of East Rosedale Avenue, west of South Matlack Street, and east of South High Street.

Ms. Lynn also announced that Chester County has lifted the burning ban that has been in effect for the County and outdoor burning is now permitted in West Goshen Township in accordance with ordinance regulations.

Ms. Lynn announced that the November 27, 2002 Board of Supervisors meeting has been canceled and that a special meeting will be held on November 20, 2002 at 4:00 p.m.  Only one Board of Supervisors meeting will be held in December on December 11, 2002 at 4:00 p.m.

On motion by Mr. Meakim, seconded by Ms. McIlvaine, the Board unanimously approved the bills to be paid from the General Fund, the Sewer Fund, the Capital Reserve Fund, and the Waste and Recycling Fund.

On motion by Dr. White, seconded by Ms. McIlvaine, the Board unanimously approved Resolution 27-02 endorsing a proposal to create a Council of Governments with other local townships.

Mrs. Evelyn Baker, 900 Sheridan Drive, asked what the term "Council of Governments" means.  Dr. White replied that in past years informal meetings have been held by the various townships to discuss issues related to all concerned. Ms. Lynn stated that the code will form a legal means of cooperation among the eight municipalities that make up the West Chester Area School District. She said they have worked cooperatively in the past to secure grants and this will be a segue to enhance the attractiveness of working with one large entity rather than eight separate smaller ones.  She added that the municipalities have been meeting on a quarterly basis for the last six to eight months and that the resolution is needed to form the organization.

Mrs. Baker stated that the municipalities have been doing group purchasing for years, to which Dr. White replied that those actions had been arranged by the municipal managers and then voted on by the Board of Supervisors.  He added that there has never been a bid involving all eight municipalities and that having all eight involved could save money. Dr. White noted that there is regional planning now but not with the supervisors participating and that causes a delay in implementing policies. Mrs. Baker asked if this would violate the sunshine laws and Dr. White said it would not and that the supervisors would announce their intention to attend the meetings.  Ms. Lynn said that the public has attended in the past and that the Daily Local News has had reporters present at meetings.  She added that there will be a Board of Directors with representatives appointed by the Board of Supervisors and bylaws to be followed.

On motion by Mr. Meakim, seconded by Ms. McIlvaine, the Board unanimously approved a Final Land Development Plan for a 1,920 square foot waste transfer station addition for Eldredge Companies, Inc. located at 896 Fern Hill Road. Mr. Christopher Eldredge was present to represent the plan.

On motion by Dr. White, seconded by Ms. McIlvaine, the Board unanimously approved a Final Subdivision Plan for two lots for Glenn Gerber located at 250 Sunset Hollow Road.  Mr. James Baker was present to represent the plan.

On motion by Mr. Meakim, seconded by Dr. White, the Board unanimously approved a Final Subdivision Plan for two lots for CMR Development Corporation located at 913 Little Shiloh Road. Mr. Michael Riley was present to represent the plan.

Prior to the possible approval and signing of a cleaning contract, Ms. Lynn stated that on October 9, 2002, the Board opened and read bids for new cleaning services and that this action is for approval of the contract with the lowest bid, Shallis Services, Inc., One North Bacton Hill Road, Frazer, Pennsylvania.  She added that the bid meets all specifications and the cost will be $3,906 per month for cleaning the three Township buildings.  Ms. Lynn said that Shallis Services will begin cleaning prior to January 1, 2003 and their fee will be prorated starting October 28^th because the current cleaning service gave the Township notice of termination of their contract.

On motion by Dr. White, seconded by Ms. McIlvaine, the Board unanimously approved the signing of a cleaning contract with Shallis Services, Inc.

Dr. White opened the floor for public comment. Mrs. Baker asked why the budget for the year 2003 had not been presented and Dr. White replied that it would be announced after the Board of Supervisors had seen it. Ms. Lynn said the proposed date to adopt the budget is November 20, 2002 and that she and Ms. Jeanne M. Denham, Finance Director, will be meeting with the Board the first week of November.  She added that the Board of Supervisors will be meeting with the department heads following the November 13, 2002 Board of Supervisors meeting at which time the public is invited to attend.

Dr. White announced that the West Goshen Township Supervisors will be meeting with the West Chester Borough Council and the East Bradford Supervisors on October 24, 2002 to discuss West Chester University and related traffic issues.

There being no further business, on motion by Dr. White, seconded by Mr. Meakim, the meeting was adjourned at 4:21 p.m.

       Respectfully submitted,

       Sharon Lynn
       Township Manager

Copyright 2005, West Goshen Twp.